NAME
POSITION
DATE
MANAGER'S NAME
MANAGER'S POSITION
Dear MANAGER'S NAME,
First paragraph
In this paragraph, state
how long you have been working with the company, how you have enjoyed your time
here, and how much you have learnt from your superior. Remember to be warm and
friendly but not to the extent of being overly saccharine sweet.
Second
paragraph onwards
This paragraph explains to your manager why you feel the time is right for a
promotion or increment. Points to include here are:
- Examples of how you have
contributed to the company.
- Reasons why you deserve the
promotion.
- How your request will benefit
the company.
Final
paragraph
In the final paragraph, highlight your desire to discuss in person your
promotion and increment prospects. Remember to include how appreciative you are
of the opportunities that have been given to you in the company so far.
Sample
Recipient
Dear Ms. Tan (remember to include correct salutations),
It's been a pleasure working with you and contributing to the company for the
past [ ] years. It has been a great learning experience and I have acquired
invaluable knowledge during my time here.
I am confident you will agree that my efforts as Assistant Editor have
contributed to the growth of the company. For instance, I have successfully
rolled out new editorial content and procedures that have proven to be popular
with our readers and clients respectively. Due to these changes, readership and
revenue for our magazines have increased threefold in less than [ ]
years.
While the Editor was away for an overseas trip that lasted [ ] months, I also
stepped up to become Acting Editor and ensured the smooth production of our
most recent issue.
Taking into account my contributions to the company, I am respectfully
requesting a promotion/increment commensurate with my performance on the job. I
am confident that this promotion/increment will motivate me to contribute even
more to the company.
In closing, I would like you to know that I have truly enjoyed my time on the
job and hope that you understand and appreciate the basis of my request. After
you have read and reviewed the contents of this letter, I am more than happy to
sit down to discuss further the details of my request.
Thank you for your consideration.
Sincerely,
