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Sharing Presentation
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PPT - Create a PDF File
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PPT - Create a Video File
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PPT - Create Image File
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PPT - Printing Presentation
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PPT - Broadcast Slide Show
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PPT - Packaging Presentation
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PPT - Setting Document Password
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PPT - Email Slide Show
Create a PDF File in
Powerpoint 2010
Although PowerPoint is
used to create presentations, it supports various file types when it comes to
saving the content. With a host of operating systems and Office versions
available in the market, using a pdf file type can be a great way of ensuring
everyone sees the same slides.
Given below are the
steps to save a presentation as a pdf file.
Step 1 − Go to the Backstage view
under the File tab.
Step 2 − Click on Save As to
open the Save As dialog.
Step 3 − Select the file type as .pdf from
the list of supported file types.
Step 4 − Add a proper name to the file and
click Save.
Step 5 − The .pdf file is created in the
specified location.
Create a Video File in
Powerpoint 2010
PowerPoint allows
presentations to be saved as video files that can be posted on video sharing
platform like YouTube or just played on any other media.
Given below are the
steps to save a presentation as a video file.
Step 1 − Go to the Backstage view
under the File tab.
Step 2 − Click on Save As to
open the Save As dialog.
Step 3 − Select the file type as .wmv from
the list of supported file types.
Step 4 − Add a proper name to the file and click
Save.
Step 5 − The video creation is not an instant
process like other file types as PowerPoint needs to create the video file. You
can track the progress of video creation at the bottom of your presentation
window.
Step 6 − Once the creation is complete, the video
file is created in the specified location.
Create Image File in
Powerpoint 2010
Among the many file
types that PowerPoint supports are a set of extensions for image files. The
image file extensions supported by PowerPoint include JPEG (.jpg), GIF (.gif), TIFF (.tiff)
and Bitmap (.bmp).
Given below are the
steps to save a presentation as an image file.
Step 1 − Go to the Backstage view
under the File tab.
Step 2 − Click on Save As to
open the Save As dialog.
Step 3 − Select one of the image file types from
the list of supported file types.
Step 4 − Add a proper name to the file and click
Save.
Step 5 − Microsoft PowerPoint dialog will pop up
asking if you need just the selected slide or the entire presentation, make
your selection.
The respective image
file is created in the specified location.
If you selected a single
image, the image file is created at the specified location. If you selected
entire presentation, then PowerPoint will create a folder with same name as the
presentation file at the specified location. Every slide in the presentation
will be converted into individual image files and stored under this folder.
Printing Presentation
in Powerpoint 2010
It is sometimes
necessary that you share your slides with your audience in printed format
before you begin presenting them so they can take notes. There are other times
when you want to give your audience handouts with additional notes.
To print slides, you must
go to the Backstage view under the File tab
and click on the Print menu.
The following table
describes the various printing options available in PowerPoint.
|
Main Settings |
Options |
Description |
|
Printing Slides |
Print All Slides |
Prints all the
slides in the presentation. |
|
Print Selection |
Prints just the
selected objects. |
|
|
Print Current Slide |
Prints just the
selected slide. |
|
|
Custom Range |
Defines the slides
you want printed. |
|
|
Slides |
This is same as the
Custom Range. |
|
|
Print Layout |
Full Page Slides |
One slide per page. |
|
Notes Page |
Slide and notes for
every slide printed one below another - one slide per page. |
|
|
Outline |
Print Slide outline. |
|
|
Handouts |
Prints 1 or 2 or 3
or 4 or 6 or 9 slides per page - aligned vertically or horizontally. When you
print handouts with 3 slides, you get the slide and the notes printed next to
each other. |
|
|
Collation |
Collating Options |
Prints slides in
sequence or prints multiple copies of each slide one after another. |
|
Printing Color |
Color |
Selects color,
greyscale or black & white printing options. Although you can select any
color settings, the output will depend on the kind of printer you use. A
non-color printer cannot print color slides. |
Broadcast Slide Show
in Powerpoint 2010
PowerPoint 2010 offers
users to broadcast their presentations on the internet to worldwide audience.
Microsoft offers the free broadcast Slide Show service; all you need to do is
share the link with your audience and they can watch the presentation from
anywhere. There is no special setup or charges required to do this; all you
need is a Windows Live account.
Given below are the
steps to broadcast your presentation.
Step 1 − Go to the Backstage view
under the File tab.
Step 2 − Click on Save & Send,
select Broadcast Slide Show option and click on Broadcast
Slide Show button.
Step 3 − In the Broadcast Slide Show dialog,
click on Start Broadcast.
Step 4 − Log on to your Windows Live account in
the login dialog.
Step 5 − Once the login is successful, PowerPoint
will prepare the presentation for broadcast.
Step 6 − PowerPoint will provide the broadcast
service link which you can share with your audience. If you are not using
Outlook service, click on "Copy Link" to paste the link in
your emails. If you are using Microsoft Outlook service, click on "Send
in Email" and list the names of your audience.
Step 7 − Click on Start Slideshow to begin the
presentation.
Step 8 − When you are done, you can click on the
End Broadcast to stop the online presentation.
Packaging Presentation
in Powerpoint 2010
Certain presentations
are better suited for distribution as a CD to audience. In such cases, you can
create a CD packaging which can be burned into a CD and distributed.
Given below are the
steps to package your presentation for CD.
Step 1 − Go to the Backstage view
under the File tab.
Step 2 − Click on Save & Send,
select Package Presentation for CD option and click on Package
for CD button.
Step 3 − On the Package for CD dialog,
select the package or CD name. Use the file management options of Add and Remove to
add or remove more files to the package.
Step 4 − Use the Add Files to
add files to the package. The default file type filter is set to presentations
and shows, but you can change it to search any file type.
Step 5 − Once you have all the files ready for
the package, click on "Copy to Folder" or "Copy to CD"
and follow the steps to create the final package.
Setting Document
Password in Powerpoint 2010
Sometimes it is
important to protect the presentation and ensure unauthorized audience does not
get to view the slides. PowerPoint offers users the ability to protect the
presentations.
Given below are the
steps to password protect the presentation
Step 1 − Go to the Backstage view
under the File tab.
Step 2 − On the Info section,
click on the Permissions dropdown.
Step 3 − Select "Encrypt with Password"
to enable password protection.
Step 4 − Enter the password in the Encrypt
Document dialog.
Step 5 − Re-enter the password in the Confirm
Password dialog.
Step 6 − Your presentation is now password
protected.
Step 7 − Readers will now have to enter the password
in the Password dialog to open the file.
Step 8 − To unprotect the file, follow the steps
up to Step 3 and delete the password in the Encrypt Document dialog.
Email Slide Show in
Powerpoint 2010
PowerPoint allows users
to share the presentation as an email attachment too. Although you can attach
the presentation from outside the program, the ability to send the emails
directly from PowerPoint is quite convenient; this is because you need not
leave the PowerPoint program to send the email.
Given below are the
steps to send an email from PowerPoint.
Step 1 − Go to the Backstage view
under the File tab.
Step 2 − Click on Save & Send,
select Send Using E-mail option and click on Send as
Attachment button.
Step 3 − This launches the Outlook Send
Email window with the presentation added as attachment. You can add
the emails of recipients and send the email.
Step 4 − Instead of "Send as Attachment"
you select "Send as PDF", you will get a pdf attachment
instead of a .pptx attachment.
