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· Word - Explore Window
· Word - Entering Text
· Word - Move Around
· Word - Save Document
· Word - Opening a Document
· Word - Closing Document
· Word - Context Help
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Word Tutorial
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Microsoft Office Word 2010 allows you to create and edit personal and business documents, such as letters, reports, invoices, emails and books. By default, documents saved in Word 2010 are saved with the .docx extension. Microsoft Word can be used for the following purposes −
· To create business documents having various graphics including pictures, charts, and diagrams.
· To store and reuse readymade content and formatted elements such as cover pages and sidebars.
· To create letters and letterheads for personal and business purpose.
· To design different documents such as resumes or invitation cards etc.
· To create a range of correspondence from a simple office memo to legal copies and reference documents.
Audience
This tutorial has been designed for computer users who are willing to learn Microsoft Word in simple steps and they do not have much knowledge about computer usage and Microsoft applications. This tutorial will give you enough understanding on MS Word from where you can take yourself to higher levels of expertise.
Prerequisites
Before you begin with this tutorial, we assume you have a basic understanding of Computer peripherals like mouse, keyboard, monitor, screen, etc. and their basic operations.
Getting Started Word 2010
In this chapter, we will discuss how to get started with Word 2010. We will understand how to start a Word 2010 application in simple steps. Assuming you have Microsoft Office 2010 installed in your PC, to start the Word application, follow these steps −
Step 1 − Click the Start button.
Step 2 − Click the All Programs option from the menu.
Step 3 − Search for Microsoft Office from the submenu and click it.
Step 4 − Search for Microsoft Word 2010 from the submenu and click it.
This will launch the Microsoft Word 2010 application and you will see the following window.
In this chapter, we will understand how to explore Window in Word 2010. Following is the basic window which you get when you start the Word application. Let us understand the various important parts of this window..
File Tab
The File tab replaces the Office button from Word 2007. You can click it to check the Backstage view. This is where you come when you need to open or save files, create new documents, print a document, and do other file-related operations.
Quick Access Toolbar
This you will find just above the File tab. This is a convenient resting place for the mostfrequently used commands in Word. You can customize this toolbar based on your comfort.
Ribbon
Ribbon contains commands organized in three components −
· Tabs − These appear across the top of the Ribbon and contain groups of related commands. Home, Insert, Page Layout are examples of ribbon tabs.
· Groups − They organize related commands; each group name appears below the group on the Ribbon. For example, group of commands related to fonts or group of commands related to alignment, etc.
· Commands − Commands appear within each group as mentioned above.
Title bar
This lies in the middle and at the top of the window. Title bar shows the program and document titles.
Rulers
Word has two rulers - a horizontal ruler and a vertical ruler. The horizontal ruler appears just beneath the Ribbon and is used to set margins and tab stops. The vertical ruler appears on the left edge of the Word window and is used to gauge the vertical position of elements on the page.
Help
The Help Icon can be used to get word related help anytime you like. This provides nice tutorial on various subjects related to word.
Zoom Control
Zoom control lets you zoom in for a closer look at your text. The zoom control consists of a slider that you can slide left or right to zoom in or out; you can click the + buttons to increase or decrease the zoom factor.
View Buttons
The group of five buttons located to the left of the Zoom control, near the bottom of the screen, lets you switch through the Word's various document views.
· Print Layout view − This displays pages exactly as they will appear when printed.
· Full Screen Reading view − This gives a full screen view of the document.
· Web Layout view − This shows how a document appears when viewed by a Web browser, such as Internet Explorer.
· Outline view − This lets you work with outlines established using Word’s standard heading styles.
· Draft view − This formats text as it appears on the printed page with a few exceptions. For example, headers and footers aren't shown. Most people prefer this mode.
Document Area
This is the area where you type. The flashing vertical bar is called the insertion point and it represents the location where text will appear when you type.
Status Bar
This displays the document information as well as the insertion point location. From left to right, this bar contains the total number of pages and words in the document, language, etc.
You can configure the status bar by right-clicking anywhere on it and by selecting or deselecting options from the provided list.
Dialog Box Launcher
This appears as very small arrow in the lower-right corner of many groups on the Ribbon. Clicking this button opens a dialog box or task pane that provides more options about the group.
In this chapter, we will discuss the Backstage View in Word 2010. The Backstage view was introduced in Word 2010. This acts as the central place for managing your documents. The backstage view helps in creating new documents, saving and opening documents, printing and sharing documents, and so on.
Getting to the Backstage View is easy: Just click the File tab, located in the upper-left corner of the Word Ribbon. If you already do not have any opened document, then you will see a window listing down all the recently opened documents as follows −
If you already have an opened document, then it will display a window showing detail about the opened document as shown below. Backstage view shows three columns when you select most of the available options in the first column.
The first column of the backstage view will have following options −
S.No | Option & Description |
1 | Save If an existing document is opened, it will be saved as is, otherwise it will display a dialogue box asking for the document name. |
2 | Save As A dialogue box will be displayed asking for document name and document type, by default it will save in word 2010 format with extension .docx. |
3 | Open This option is used to open an existing word document. |
4 | Close This option is used to close an open document. |
5 | Info This option displays information about the opened document. |
6 | Recent This option lists down all the recently opened documents |
7 | New This option is used to open a new document. |
8 | Print This option is used to print an open document. |
9 | Save & Send This option will save an open document and will display options to send the document using email, etc. |
10 | Help This option is used to get the required help about Word 2010. |
11 | Options This option is used to set various option related to Word 2010. |
12 | Exit Use this option to close the document and exit. |
Document Information
When you click the Info option available in the first column, it displays the following information in the second column of the backstage view −
· Compatibility Mode − If the document is not a native Word 2007/2010 document, a Convert button appears here, enabling you to easily update its format. Otherwise, this category does not appear.
· Permissions − You can use this option to protect your word document. You can set a password so that nobody can open your document, or you can lock the document so that nobody can edit your document.
· Prepare for Sharing − This section highlights important information you should know about your document before you send it to others, such as a record of the edits you made as you developed the document.
· Versions − If the document has been saved several times, you may be able to access the previous versions of it from this section.
Document Properties
When you click the Info option available in the first column, it displays various properties in the third column of the backstage view. These properties include the document size, the number of pages in the document, the total number of words in the document, the name of the author etc.
You can also edit various properties by clicking on the property value and if the property is editable, then it will display a text box where you can add your text like title, tags, comments, Author.
Exit Backstage View
It is simple to exit from the Backstage View. Either click on the File tab or press the Esc button on the keyboard to go back to the working mode of Word.
