·
Working with Tables
·
Word - Create a Table
·
Word - Rows & Columns
·
Word - Move a Table
·
Word - Resize a Table
·
Word - Merging Cells
·
Word - Split a Table
·
Word - Split Cells
·
Word - Add Formula
·
Word - Borders & Shades
Working with Tables
Create a Table
In this chapter, we will discuss how to
create a table in Word 2010. A table is a structure of vertical columns and
horizontal rows with a cell at every intersection. Each cell can contain text
or graphics, and you can format the table in any way you want. Usually the top
row in the table is kept as a table header and can be used to put some informative
instruction.
Create a Table
The following steps will help you understand
how to create a table in a Word document.
Step 1 − Click the Insert tab followed
by the Table button. This will display a simple grid as shown
below. When you move your mouse over the grid cells, it makes a table in the
table that appears in the document. You can make your table having the desired
number of rows and columns.
Step 2 − Click the square representing the
lower-right corner of your table, which will create an actual table in your
document and Word goes in the table design mode. The table design mode has many
options to work with as shown below.
Step 3 − This is an optional step that can be
worked out if you want to have a fancy table. Click the Table Styles
button to display a gallery of table styles. When you move your mouse
over any of the styles, it shows real time preview of your actual table.
Step 4 − To select any of the styles, just
click the built-in table style and you will see that the selected style has
been applied on your table.
Delete a Table
Following are the simple steps to delete an
existing table from a word document.
Step 1 − Click anywhere in the table you want
to delete.
Step 2 − Click the Layout tab, and
click the Delete Table option under the Delete Table
Button to delete the complete table from the document along with its
content.
Rows & Columns
In this chapter, we will discuss how to work
with rows and columns in Word 2010. As discussed in the previous chapter, a
table is a structure of vertical columns and horizontal rows with a cell at
every intersection. A Word table can contain as many as 63 columns but the
number of rows is unlimited. This chapter will teach you how to add and delete
rows and columns in a table.
Add a Row
Following are the simple steps to add rows in
a table of a word document.
Step 1 − Click a row where you want to add an
additional row and then click the Layout tab; it will show the
following screen.
Step 2 − Now use the Row & Column
group of buttons to add any row below or above to the selected row. If
you click the Insert Below button, it will add a row just
below the selected row as follows.
If you click the Insert Above button,
it will add a row just above the selected row.
Delete a Row
The following steps will help you delete rows
from a table of a Word document.
Step 1 − Click a row which you want to delete
from the table and then click the Layout tab; it will show the
following screen.
Step 2 − Click the Layout tab, and
then click the Delete Rows option under the Delete
Table Button to delete the selected row.
Add a Column
The following steps will help you add columns
in a table of a Word document.
Step 1 − Click a column where you want to add
an additional column and then click the Layout tab; it will show
the following screen.
Step 2 − Now use the Row & Column group
of buttons to add any column to the left or right of the selected column. If
you click the Insert Left button, it will add a column just
left to the selected column as follows.
If you click the Insert Right button,
it will add a column just next to the selected column.
Delete a Column
Following are the simple steps to delete
columns from a table of a word document.
Step 1 − Click a column which you want to
delete from the table and then click the Layout tab; it will show
the following screen.
Step 2 − Click the Layout tab, and
click the Delete Column option under the Delete Table
Button to delete the selected column.
Move a Table
In this chapter, we will discuss how to move
a table in Word 2010. Microsoft Word allows to move a table from one location
to another location along with its content. This chapter will give you simple
steps to move a table within the same document, though you can move a table
from one document to another document using the cut and paste operation.
Move a Table
The following steps will help you move a
table within the same Word document.
Step 1 − Bring your mouse pointer over the
table which you want to move from one location to another location. As soon as
you bring your mouse pointer inside the table, a small Cross Icon will
appear at the top-left corner of the table as shown below.
Step 2 − Click over the small Cross
Icon which will select the whole table. Once the table is selected,
use the Cut button or simply press the Ctrl + X keys
to cut the table from its original location.
Step 3 − Bring your insertion point at the
location where you want to move the table and use Paste button
or simply press Ctrl + V keys to paste the table at the new
location.
Resize a table
In this chapter, we will discuss how to
resize a table in Word 2010. Microsoft Word allows to resize a table to make it
smaller and bigger as per your requirement.
Resize a Table
The following steps will help you resize a
table available in a Word document.
Step 1 − Bring your mouse pointer over the
table which you want to resize. As soon as you bring your mouse pointer inside
the table, a small Cross Icon will appear at the top-left
corner and a small Resize Icon will appear at the bottom-right
corner of the table as shown below.
Step 2 − Bring the mouse pointer over
the Resize Icon till it changes to a diagonal doublesided
arrow and this is the time when you need to press the left mouse button and
keep holding the button while resizing the table. Drag the table up to make it
shorter or down to make it larger. You can drag the table diagonally to
simultaneously change both the width and the height of the table.
Merging Cells
In this chapter, we will discuss how to merge
table cells in Word 2010. Microsoft Word allows the merging of two or more
cells to create one large cell. You will frequently need to merge columns of
the top row to create the title of the table. You can merge cells either
row-wise or column-wise, rather you cannot merge cells diagonally. This chapter
will teach you how to merge multiple rows or columns.
Merging Cells
The following steps will help you merge table
cells in a Word document.
Step 1 − Bring your mouse pointer position
inside the first cell that you want to merge. Now press the Shift key
and click the cells around the cell which you want to merge into the first
cell. This will highlight the cells which you click and they will be ready to
be merged.
Step 2 − Now click the Layout tab and
then click the Merge Cells button which will merge all the
selected cells.
After merging the cells, all the content of
the cells will be scrambled which you can fix later as you like. For example,
you can convert the merged cells text into title or some other description. For
example, let us have center-aligned and bigger font text as follows on top of
the table.
S plit a table
In this chapter, let us discuss how to split
a table in Word 2010. Microsoft Word allows splitting a table into multiple
tables but a single operation will always divide a table into two tables. This
chapter will teach you how to split a table into two smaller tables.
Split a Table
Following are the simple steps to split a
table into two tables in a Word document.
Step 1 − Bring your mouse pointer position
anywhere in the row that should appear as the first row of the new table.
Step 2 − Now click the Layout tab and
then click the Split Table button which will split the table
into two tables and the selected row will become the first row of the lower
table.
After splitting the table into two tables,
you can further divide it into two parts and you can continue dividing the Word
tables as long as a table has more than one row.
Split a Cell
In this chapter, we will discuss how to split
table cells in Word 2010. Microsoft Word allows splitting a cell into multiple
cells. We will understand how to split a cell into multiple smaller sub-cells.
Split a Cell
The following steps will help you split a
cell into two sub-cells of a table available in word document.
Step 1 − Bring your mouse pointer position
inside the cell that has to be divided into multiple cells.
Step 2 − Now click the Layout tab and
then click the Split Cells button; this will display a dialog
box asking for the number of rows and columns to be created from the selected
cell.
Step 3 − Select the desired number of rows and
columns that have to go into the resultant cell and finally click the OK button
to apply the result.
You can divide a cell into multiple cells
either row-wise or column-wise or both.
A dd formula
In this chapter, we will discuss how to add
formula to a table in Word 2010. Microsoft Word allows you to use mathematical
formula in table cells which can be used to add numbers, to find the average of
numbers, or find the largest or the smallest number in table cells you specify.
There is a list of formulae, you can choose from the many based on the
requirement. This chapter will teach you how to use formula in word tables.
Add a Formula
Following are the simple steps to add formula
in a table cell available in Word document.
Step 1 − Consider the following table with the
total number of rows. Click in a cell that should contain the sum of the rows.
Step 2 − Now click the Layout tab and
then click the Formula button; this will display a Formula
Dialog Box which will suggest a default formula, which is =SUM(LEFT) in
our case. You can select a number format using Number Format List Box to
display the result or you can change the formula using the Formula List
Box.
Step 3 − Now click OK to
apply the formula and you will see that the left cells have been added and the
sum has been put in the total cell where we wanted to have it. You can repeat
the procedure to have the sum of other two rows as well.
Cell Formulae
The Formula dialog box provides the following
important functions to be used as formula in a cell.
|
S.No |
Formula & Description |
|
1 |
AVERAGE( ) The average of a list of cells |
|
2 |
COUNT( ) The number of items in a list of cells |
|
3 |
MAX( ) The largest value in a list of cells |
|
4 |
MIN( ) The smallest value in a list of cells |
|
5 |
PRODUCT( ) The multiplication of a list of cells |
|
6 |
SUM( ) The sum of a list of cells |
We assume you are familiar with how to create
a spreadsheet program; you can construct your word cell formula. Word formulae
uses a reference system to refer to an individual table cells. Each column is identified
by a letter, starting with A for the first column, B for the second column, and
so on. After the letter comes the row number. Thus, the first cell in the first
row is A1, the third cell in the fourth row is C4, and so on.
Following are useful points to help you in
constructing a word cell formula.
|
S.No |
Cell References and Description |
|
1 |
A single cell reference, such as B3 or F7 |
|
2 |
A range of cells, such as A4:A9 or C5:C13 |
|
3 |
A series of individual cells, such as A3,
B4, C5 |
|
4 |
ABOVE, referring to all cells in the column above the current cell. |
|
5 |
BELOW, referring to all cells in the column below the current cell. |
|
6 |
LEFT, referring to all cells in the row to the left of the current
cell |
|
7 |
RIGHT, referring to all cells in the row to the right of the
current cell |
You can also construct simple Math
expressions, such as B3+B5*10 by using simple mathematical
operators +, -, /, *, %.
Borders & Shades
In this chapter, we will discuss how to apply
table borders and shades in Word 2010. Microsoft Word allows you to place a
border on any or all of the four sides of a table very similar to text,
paragraphs, and pages. You can also add shades to table rows and columns. This
chapter will teach you how to add borders (left, right, top or bottom) around a
table and how to add different shades to various rows and columns of the table.
Add Borders to Table
The following steps will help you add borders
in a table cell available in Word document.
Step 1 − Select the table to which you want to
add border. To select a table, click over the table anywhere which will make
the Cross icon visible at the top-left corner of the table.
Click this cross icon to select the table.
Step 2 − Click the Border button
to display a list of options to put a border around the selected table. You can
select any of the option available by simply clicking over it.
Step 3 − Try to add and remove different
borders like left, right, top or bottom by selecting different options from the
border options.
Step 4 − You can apply border to any of the
selected row or column. You can try it yourself.
Step 5 − To delete the existing border, simply
select the No Border option from the border options.
Using Border Options
You can add borders of your choice to word
table by following the simple steps given below.
Step 1 − Click the Border button
to display a list of options to put a border. Select the Border and
Shading option available at the bottom of the list of options as shown
in the above screenshot. This will display a Border and Shading dialog
box. This dialog box can be used to set borders and shading around a selected
table.
Step 2 − Click the Border tab;
this will display a list of border settings, styles and options whether this
border should be applied to the table or text or paragraph.
Step 3 − You can use the Preview section
to disable or enable left, right, top or bottom borders of the selected table
or row or column. Follow the given instructions in the preview section itself
to design the border you like.
Step 4 − You can customize your border by
setting its color, width by using different width thickness available under the
style section.
Add Shades To Table
The following steps will help you add shades
on a selected table or its rows or columns.
Step 1 − Select a row or column where you want
to apply a shade of your choice.
Step 2 − Click the Border button
to display a list of options to put a border. Select the Border and
Shading option available at the bottom of the list of options. This
will display a Border and Shading dialog box. This dialog box
can be used to set borders and shading around selected row(s) or column(s).
Step 2 − Click the Shading tab
which will display options to select fill, color and style and
whether this border should be applied to cell or table or selected portion of
text.
Step 3 − You can use the Preview section
to have an idea about the expected result. Once you are done, click the OK button
to apply the result.
