·
Formatting Presentation
·
PPT - Font Management
·
PPT - Setting Text Fonts
·
PPT - Text Decoration
·
PPT - Change Text Case
·
PPT - Change Text Size
·
PPT - Change Text Color
·
PPT - Text Alignments
·
PPT - Indent Paragraphs
·
PPT - Set Line Spacing
·
Borders and Shades
·
PPT - Apply Formatting
·
PPT - Using Slide Master
·
PPT - Save Design Template
Font Management in
Powerpoint 2010
One of the key elements
of any good presentation is the text, hence managing the fonts in PowerPoint is
vital to designing an impressive slideshow. PowerPoint offers extensive font
management features to cover various aspects of fonts. The font management can
be accessed from the Home ribbon in the Font group.
You can also access font
management features by selecting a text box, right-clicking and selecting Font.
This opens up the Font
dialog which contains all the font management features available under the font
section in the Home ribbon.
The table below
describes various font management features available in PowerPoint.
|
S.No |
Features & Description |
|
1 |
Font Type Defines the font type
like Arial, Verdana, etc. |
|
2 |
Font Size Defines the font size.
Besides, there are icons to increase and decrease the font size in steps in
the Font group. |
|
3 |
Font Style Defines font styles
like Regular, Bold, Italics or Underlined. |
|
4 |
Font Color Specifies the font
color. |
|
5 |
Font Effects Defines effects like
shadow, strikethrough, subscript, superscript, etc. |
|
6 |
Character Spacing Specifies character
spacing like loose, tight, normal, etc. |
Setting Text Fonts in
Powerpoint 2010
PowerPoint offers a wide
range of pre-built fonts to choose from. Depending on the purpose of the
presentation you may want to choose a more casual font or a formal one. This
section will look at the steps to set the text fonts.
Step 1 − The default font in PowerPoint 2010
is Calibri.
Step 2 − To change the text font, select that
portion of text the font of which needs to be changed. If you select the entire
text box or shape, the changes will apply to all the text in the selection. If
you select specific text, the changes will apply to selection only.
Step 3 − In the Font group,
under the Home ribbon, click on the font face dropdown.
Step 4 − Scroll through the list of font faces to
pick the one that suits your needs. As you move your cursor over the fonts, the
selection will change accordingly to give you a preview.
Text Decoration in
Powerpoint 2010
In this chapter, we will
understand how to decorate text in PowerPoint 2010. PowerPoint offers many text
decoration features and adds to the aesthetic sense of a presentation. These
features can be accessed from the Home ribbon under the Font group.
Given below are the
various font decoration features and their functions in PowerPoint.
|
S.No |
Icon & Description |
|
1 |
Makes the font face
bold |
|
2 |
Makes the font face
italics (slanted font) |
|
3 |
Underlines the font
face |
|
4 |
Adds shadow to the
font face |
|
5 |
Strikes through the
font face |
|
6 |
Adjusts the character
spacing for the font. Predefined settings are very tight, tight, normal,
loose and very loose. There is a user defined space setting available too. |
Besides these, there are
some other font decoration features that can be accessed from the Font dialog.
To open the Font dialog, right-click on the selected text and
select Font.
The table below
describes the additional text decoration features in the Font dialog.
|
S.No |
Icon & Description |
|
1 |
Double Strikethrough Adds two strike lines
over the text |
|
2 |
Superscript Raises the text above
the normal text. For example, the use of "nd" in 2nd |
|
3 |
Subscript Shrinks the below the
normal text. For example, the '2' in H2O the chemical formula
of water |
|
4 |
Small Caps Changes the entire
text to small caps |
|
5 |
All Caps Changes the entire
text to capital letters |
|
6 |
Equalize Character
height Adjusts the characters
so that all are of the same height regardless of the caps setting |
Change Text Case in
Powerpoint 2010
The following steps will
help you change the text case.
Step 1 − Select the text the case of which you
want to change.
Step 2 − Go to the Font group
under the Home ribbon.
Step 3 − From the Change Case dropdown,
select the case you want to use for your text.
Step 4 − Click on your choice to change case for the
selected text.
Change Text Size in
Powerpoint 2010
The following steps will
help you change the text size.
Step 1 − Select the text the case of which you
want to change.
Step 2 − Go to the Font group
under the Home ribbon.
Step 3 − From the Font Size dropdown,
select the size you want to use for your text.
Step 4 − Click on your choice to change the font
size for the selected portion of text.
Step 5 − If you want to change the font size in
steps you can also use the Increase/ Decrease Font Size options.
Change Text Color in
Powerpoint 2010
In this chapter, we will
understand how to change text color in PowerPoint 2010. The following are the
steps to change text color.
Step 1 − Select the text the color of which needs
to be changed.
Step 2 − Go to the Font group
under the Home ribbon.
Step 3 − From the Font Color dropdown,
select the color you want to use for your text.
Step 4 − Click on your choice to change the font
color for the selected portion of text.
If you want to choose
from a wider range of colors than what's shown in the dropdown you can click on
"More Colors…"
Here you can pick from a
standard color palette for a greater choice of predefined colors or create your
own from the custom color palette.
Text Alignments in
Powerpoint 2010
PowerPoint offers
various text alignment options to create visually appealing designs and
organizing the content better. The table below describes the various text
alignment options available in PowerPoint.
|
S.No |
Alignment Icon & Description |
|
1 |
Aligns the text to the
left of the shape/ text box. |
|
2 |
Aligns the text in the
middle of the shape/ text box. |
|
3 |
Aligns the text to the
right of the shape/ text box. |
|
4 |
Justifies the
alignment by adjusting the character spacing so the final text looks aligned
from both left and right. |
|
5 |
Specifies text
direction: horizontal (default), stacked (vertical), rotated by 90 or 270
degrees. You can also customize the text direction to other angles. |
|
6 |
Vertically aligns the
text; top, bottom or middle of the text box/ shape. |
Alignment can be done on
selected portion of text in text boxes, shapes and even SmartArt. The following
steps will help you align text.
Step 1 − Select the portion of text that needs to
be aligned. If you select a specific portion of text, the alignment settings
will apply to that portion of text alone. If you select the entire shape/ text
box, the settings will apply for the entire selection.
Step 2 − Go to the Paragraph group
under the Home ribbon.
Step 3 − Select one of the alignment options
described above to change the text alignment. Note that the default alignment
for text is usually Left.
Step 4 − As long as the text is selected, you can
change the text alignment multiple times.
Indent Paragraphs in
Powerpoint 2010
Relatively long
paragraphs can get monotonous to read and this effect is accentuated in slides
where the area is smaller and the contents are usually projected. Paragraph
indentations can help ease the strain on eyes and also help present the content
in a visually appealing way. This chapter will discuss the paragraph
indentations available in PowerPoint.
Step 1 − Select the text content to be indented.
Unlike most other settings, indentation works at a paragraph level, so
regardless of what text you select the indent settings will apply to the entire
paragraph. However, if the text box has multiple paragraphs you can have
different indentations for different paragraphs.
Step 2 − Go to the Paragraph group under the Home
ribbon.
Step 3 − Select one of the indentation options.
You will notice that by default the text is set at the lowest indentation
level, so you will not be able to decrease it further. You must increase
indentation the first time you use it.
Step 4 − Once you have increased the indent, the
decrease indent option is enabled.
Set Line Spacing in
Powerpoint 2010
While dealing with a lot
of textual content, especially during projected presentations, it is a good
idea to space the lines further apart to improve the readability of the overall
content. PowerPoint offers line spacing options to help you change the spacing
between lines in the text. Like the indentation, these settings apply at a
paragraph level. Given below are the steps to set the line spacing in
PowerPoint.
Step 1 − Select the text content to be spaced.
You can either select the entire paragraph or just place the cursor within the
paragraph.
Step 2 − Go to the Paragraph group under
the Home ribbon.
Step 3 − Select one of the line spacing option
from the dropdown list to apply one of predefined spacing options.
Step 4 − To customize the spacing, you can click
on "Line Spacing Options…" This will launch the Paragraph dialog.
Step 5 − The spacing section in the Paragraph dialog
has two settings. The Before and After are
the spacing for paragraph as a whole, while Line Spacing is
the spacing for lines within the paragraph itself.
Borders and Shades in Powerpoint 2010
One can change the borders and shading for
most of the content in PowerPoint 2010. Let’s see how it is done
Applying Borders
The following are the steps that will help
you apply borders in your presentation.
Step 1 − Select the object (text box, image,
chart, picture, etc.) to which you want to apply the border.
Step 2 − Go to the Drawing group
under the Home ribbon.
Step 3 − Click on the Shape Outline to
choose the border settings.
Step 4 − Use the color palette to choose the
border color. You can choose More Outline Colors to get access
to additional color choices
Step 5 − Use the Weight dropdown
to define the thickness of the border.
Step 6 − Use the Dashes option
to define the border style.
Applying Shades
The following steps will help you apply
shades to your presentation.
Step 1 − Select the object (text box, shape,
chart, etc.) to which you want to apply the shades.
Step 2 − Go to the Drawing group
under the Home ribbon.
Step 3 − Click on the Shape Fill to
choose the shade settings.
Step 4 − Use the color palette to choose the
shade color. You can choose More Outline Colors to get access
to a choice of colors.
Step 5 − Use the Picture to
add a picture as the background rather than a color.
Step 6 − Use the Gradient option
to add color gradient in the background. You can use the pre-defined gradients
or click on "More Gradients…" to customize the shading with
gradient colors.
Step 7 − Use the Texture option to add a
pre-defined texture instead of a color shade.
Apply Formatting in
Powerpoint 2010
One of the most powerful
tools in Microsoft Office is the application of formatting feature. This
feature basically lets you define the right format once and apply the same to a
series of objects in the rest of the presentation or any other file. While
working with large presentations or just working on slides for a long time, if
you ever need to make a change in the style and want it applied across multiple
content this is the tool to use.
The following are the
steps to apply formatting to your presentation −
Step 1 − Select the content you want to copy the
formatting from.
Step 2 − Go to the Clipboard group
under the Home ribbon.
Step 3 − Click on the Format Painter icon.
Step 4 − Select the content you want to format.
Here are some key
aspects about the Format Painter −
·
If you click on the
Format Painter icon just once, the formatting will be copied just once.
·
If you click on the
Format Painter icon twice quickly, you can copy the formatting multiple times.
·
If you want to copy just
the text formatting and not the paragraph features, ensure that you select just
the sample text and not the entire paragraph.
·
If you want to copy
paragraph and font formatting, you must select the entire paragraph.
Using Slide Master in
Powerpoint 2010
Slide master is simple
way of applying changes to the entire slide. Every presentation has at least
one slide master, but you can have more than one. Using features like copy/
paste and format painting you can make changes to different sections within the
presentation to make them look similar, however, if you want to use a theme and
background throughout the slide, using the slide master is a simpler and more
graceful way of approaching it.
Given below are the
steps to customize your slide master.
Step 1 − Go to the Master Views group
under the View ribbon.
Step 2 − Click on Slide Master to
open the Slide Master Ribbon. The top most slide in the left
sidebar is the Master slide. All the slides within this master
template will follow the settings you add on this master slide.
Step 3 − You can make changes to the master slide
in terms of the theme, design, font properties, position and size of the title
and other content using the remaining ribbons which are still accessible.
Step 4 − While PowerPoint provides some default
slide layouts, you can create your own layouts by clicking on the "Insert
Layout" in the Edit Master section of the Slide Master ribbon.
Step 5 − You can add content placeholders to the
slide layouts using the "Insert Placeholder" in the Master
Layout group under the Slide Master ribbon. Under the Placeholder dropdown, you
can either create a generic content placeholder or specify the kind of content
you want in that placeholder.
Step 6 − You can apply different themes,
background and page setup settings to all the slides from the master slide
Step 7 − You can also customize individual slide
layouts to be different from the master slide using the menu options available
with the layouts.
Save Design Template
in Powerpoint 2010
One of the best features
of PowerPoint is that you can create slide masters and then save them as
templates to be reused later. There are different aspects of a design which can
be created and saved to ensure you can reuse the hard work you spent on
creating the first copy.
Given below are the
steps to save design templates.
Step 1 − Create a new design template from
the Slide Master view. Depending on your needs, this template
can have different colors, images, logos or symbols included in the master
slide and the layout templates.
Step 2 − Go to the Edit Theme group
under the Slide Master ribbon.
Step 3 − Navigate to Edit Themes >
Themes > Save Current Theme…
Step 4 − In the Save Current Theme dialog,
enter the Theme name and click Save.
Step 5 − This template is now saved and available
on your PowerPoint design template view to be applied to any presentation.
