·
MS PowerPoint Basics
· PPT - Explore Windows
·
PPT - Create Presentation
·
PPT - Add New Slides
·
PPT - Adding Text in Boxes
·
PPT - Adding New Text Boxes
·
PPT - Deleting Existing Slide
·
PPT - Rearranging Slides
·
PPT - Adding Slide Notes
·
PPT - Managing Sections
·
PPT - Working with Outlines
·
PPT - Powerpoint Sidebar
·
PPT - Presentation Views
·
PPT - Setting Backgrounds
·
PPT - Slide Orientations
·
PPT - Saving Presentation
·
PPT - Review Presentation
·
PPT - Adding Slide Numbers
·
PPT - Adding Header & Footer
·
PPT - Running Slide Show
·
PPT - Keyboard Shortcuts
PPT - Get Context Help
PowerPoint 2010
Tutorial
Microsoft PowerPoint is a commercial presentation application written and distributed by Microsoft for Microsoft Windows and Mac OS X. The current versions at the time of writing this tutorial are 2010 for Microsoft Windows and 2011 for Mac OS X. Microsoft PowerPoint is a presentation tool that supports text, shapes, graphics, pictures and multimedia along with integration with other Microsoft Office products like Excel. By default, documents saved in PowerPoint 2010 are saved with the .pptx extension whereas, the file extension of the prior PowerPoint versions is .ppt.
Audience
This tutorial has been
designed for computer users who are willing to learn Microsoft PowerPoint in
simple steps and they do not have much knowledge about computer usage and
Microsoft applications. This tutorial will give you enough understanding on MS
PowerPoint from where you can take yourself at higher level of expertise.
Prerequisites
Before proceeding with
this tutorial you should have a basic understanding of Computer peripherals
like mouse, keyboard, monitor, screen, etc. and their basic operations.
Getting Started with
Powerpoint 2010
In this chapter, we will
understand how to get started with PowerPoint 2010. We will understand how to
start PowerPoint 2010 application in simple steps. To access PowerPoint 2010,
you must have Microsoft Office 2010 installed in your PC. Only Office 2010 Home
and Student, Home and Business, Standard, Professional and Professional Plus
packages have PowerPoint included in them. Other packages may have a viewer,
but you cannot create presentations with them.
Step 1 − Click the Start button.
Step 2 − Click All Programs option
from the menu.
Step 3 − Search for Microsoft Office from
the sub menu and click it.
Step 4 − Search for Microsoft PowerPoint
2010 from the submenu and click it.
This will launch the
Microsoft PowerPoint 2010 application and you will see the following
presentation window.
Explore Windows in Powerpoint 2010
The following screenshot shows the various
areas in a standard PowerPoint file. It is important to familiarize yourself
with these areas as it makes learning and using PowerPoint easier.
File Tab
This tab opens the Backstage view
which basically allows you to manage the file and settings in PowerPoint. You
can save presentations, open existing ones and create new presentations based
on blank or predefined templates. The other file related operations can also be
executed from this view.
Ribbon
The ribbon contains three components −
·
Tabs − They appear across the top of the Ribbon and contain
groups of related commands. Home, Insert, Page
Layout are examples of ribbon tabs.
·
Groups − They organize related commands; each group name appears
below the group on the Ribbon. For example, a group of commands related to
fonts or a group of commands related to alignment, etc.
·
Commands − Commands appear within each group as mentioned above.
Title Bar
This is the top section of the window. It
shows the name of the file followed by the name of the program which in this
case is Microsoft PowerPoint.
Slide Area
This is the area where the actual slide is
created and edited. You can add, edit and delete text, images, shapes and
multimedia in this section.
Help
The Help Icon can be used to get PowerPoint
related help anytime you need. Clicking on the "?" opens the
PowerPoint Help window where you have a list of common topics to browse from.
You can also search for specific topics from the search bar at the top.
Zoom Options
The zoom control lets you zoom in for a
closer look at your text. The zoom control consists of a slider that you can
slide left or right to zoom in or out, you can click on the - and + buttons to
increase or decrease the zoom factor. The maximum zoom supported by PowerPoint
is 400% and the 100% is indicated by the mark in the middle.
Slide Views
The group of four buttons located to the left
of the Zoom control, near the bottom of the screen, lets you switch between
PowerPoint views.
·
Normal Layout view − This displays page in normal view with the slide on the
right and a list of thumbnails to the left. This view allows you to edit
individual slides and also rearrange them.
·
Slide Sorter view − This displays all the slides as a matrix. This view only
allows you to rearrange the slides but not edit the contents of each slide.
·
Reading View − This view is like a slideshow with access to the Windows
task bar in case you need to switch windows. However, like the slideshow you
cannot edit anything in this view.
Notes Section
This sections allows you to add notes for the
presentation. These notes will not be displayed on the screen during the
presentation; these are just quick reference for the presenter.
Quick Access Toolbar
The Quick Access Toolbar is located just
under the ribbon. This toolbar offers a convenient place to group the most
commonly used commands in PowerPoint. You can customize this toolbar to suit
your needs.
Slide Tab
This section is available only in the Normal
view. It displays all the slides in sequence. You can add, delete and reorder slides
from this section.
Backstage View in Powerpoint 2010
In Office 2010, Microsoft replaced the
traditional file menu with the new Backstage view. This view
not only offers all the menu items under the file menu, but additional details
which makes management of your files a lot easier.
Accessing Backstage View
You can access the Backstage view simply by
clicking on the File tab. You can exit this view by clicking on any tab
(including the File tab again). You can also press the 'Esc' button on
the keyboard.
Organization of Backstage View
The backstage view has three sections or
panes.
·
First Pane − This is the commands pane which consists of all the
commands you would typically find in the file menu of older versions. You also
have the Options menu which lets you edit the options on the
program like customizing the ribbon.
Various commands under the first pane are
described in the table below −
|
S.No |
Command & Description |
|
1 |
Save This allows you to save a new file or an
existing file in standard format. If you are working on a previously saved
file this will save the new changes in the same file format. If you are
working on a new file, this command would be similar to the Save As command. |
|
2 |
Save As Allows you to specify the file name and the
file type before saving the file. |
|
3 |
Open Allows you to open new PowerPoint files. |
|
4 |
Close Allows you to close an existing file. |
|
5 |
Info Displays the information about the current
file. |
|
6 |
Recent Lists series of recently viewed or edited
PowerPoint files. |
|
7 |
New Allows you to create a new file using blank
or pre-defined templates. |
|
8 |
Print Allows you to select the printer settings
and print the presentation. |
|
9 |
Save & Send Allows you to share your presentation with
larger audience via emails, web, cloud services, etc. |
|
10 |
Help Provides access to PowerPoint Help. |
|
11 |
Options Allows you to set various options related
to PowerPoint program. |
|
12 |
Exit Closes the presentation and exits the
program. |
·
Second Pane − This is the subcommands pane. This will list all the
commands related to the main command you choose in the first pane. For example,
if you select Print in the first pane, you get to choose the printer and adjust
the print settings in the second pane.
·
Third Pane − This is the preview or file information page. Depending on
the command and the subcommand you select, this pane will either display the
properties of the file or give you a preview of the file.
Create
Presentation using Powerpoint 2010
·
PowerPoint offers a host
of tools that will aid you in creating a presentation. These tools are
organized logically into various ribbons in PowerPoint. The table below
describes the various commands you can access from the different menus.
·
|
Menu Category |
Ribbon Commands |
|
Home |
Clipboard functions,
manipulating slides, fonts, paragraph settings, drawing objects and editing
functions. |
|
Insert |
Insert tables, pictures,
images, shapes, charts, special texts, multimedia and symbols. |
|
Design |
Slide setup, slide
orientation, presentation themes and background. |
|
Transitions |
Commands related to
slide transitions. |
|
Animations |
Commands related to
animation within the individual slides. |
|
Slide Show |
Commands related to
slideshow set up and previews. |
|
Review |
Proofing content,
language selection, comments and comparing presentations. |
|
View |
Commands related to
presentation views, Master slides, color settings and window arrangements. |
·
Besides these depending
on the objects selected in the slide, there are other menu tabs that get
enabled.
·
Add
New Slides in Powerpoint 2010
·
In this chapter, we will
understand how to add new slides in an existing presentation. Here are the
steps that allow you to insert a new slide in the deck −
·
Step
1 − Right-click in
the Navigation Pane under any existing slide and click on
the New Slide option.
·
·
Step
2 − The new slide is
inserted. You can now change the layout of this slide to suit your design
requirements.
·
·
Step
3 − To change the
slide layout, right-click on the newly inserted slide and go to the Layout option
where you can choose from the existing layout styles available to you.
·
·
You can follow the same
steps to insert a new slide in between existing slides or at the end on the slide
list.
·
When we insert a new
slide, it inherits the layout of its previous slide with one exception. If you
are inserting a new slide after the first slide (Title slide), the
subsequent slide will have the Title and Content layout.
·
You will also notice
that if you right-click in the first step without selecting any slide the menu
options you get are different, although you can insert a new slide from this
menu too.
·
Adding Text in Boxes in Powerpoint 2010
PowerPoint allows users to add text to the
slide in a well-defined manner to ensure the content is well distributed and
easy to read. The procedure to add the text in a PowerPoint slide is always the
same - just click in the text box and start typing. The text will follow the
default formatting set for the text box, although this formatting can be
changed later as required. What changes is the different kinds of content boxes
that support text in a PowerPoint slide.
Given below are some of the most common
content blocks you will see in PowerPoint.
Title Box
This is typically found on slides with the
title layout and in all the slides that have a title box in them. This box is
indicated by "Click to add title".
Subtitle Box
This is found only in slides with the Title layout.
This is indicated by "Click to add subtitle"
Content Box
This is found in most of the slides that have
a placeholder for adding content. This is indicated by "Click to add
text". As you can see, this box allows you to add text as well as
non-text content. To add text to such a box, click anywhere on the box, except
on one of the content icons in the center and start typing.
Text Only Box
This is not a default content box available
in PowerPoint, but you can create it using Slide Master, if required. This is
also indicated by "Click to add text". The only difference
between the Text Only Box and the Content Box is
that the former only supports text in the content area.
·
Adding New Text Boxes
in Powerpoint 2010
This chapter will teach
you how to add new text boxes in a slide. Most of the standard layouts come
with the text box option. As mentioned in the previous chapter, text boxes will
have "Click to add text" as the default text. Here are the
steps to add new text boxes in slide.
Step 1 − Click on the Text Box icon
in the Home ribbon under the Drawing section.
Step 2 − You will get the insert text box cursor
that looks like an inverted cross.
Step 3 − Click to insert a text box. You can now
start typing directly into the text box.
Step 4 − Alternately, you can click and drag the
cursor without releasing the click to create a text box.
The size of the text box
can be adjusted by selecting one of the edges marked by squares or corners
marked by circles.
·
Deleting Existing Slide in Powerpoint 2010
There are times while building a slide deck,
you may need to delete some slides. This can be done easily from PowerPoint.
You can delete the slides from the Normal view as well as
the Slide Sorter view. In each view, you can delete the slides
in two ways.
Deleting from Normal View
Step 1 − Go to the Normal view.
Step 2 − Right-click on the slide to be
deleted and select the Delete Slide option.
Alternately, you can select the slide and
press the Delete button on your key board.
Deleting from Slide Sorter View
Let us now understand how to deleted slides
from the Slide Sorter View.
Step 1 − Go to the Slide Sorter view.
Step 2 − Right-click on the slide to be
deleted and select the Delete Slide option.
Alternately, you can select the slide and
press the Delete button on your key board.
Rearranging Slides in Powerpoint 2010
Rearranging slides is important when it comes
to organizing the overall presentation flow. While it is vital that you get the
right content in every slide, it is equally important that you are able to
present them in a format that makes it easier for the audience to understand
the content too; most times this will require rearranging the slides.
You can rearrange slides from two views in
PowerPoint - Normal View and Slide Sorter View.
Given below are the steps to rearrange slides from different views.
Normal View
Step 1 − Select the slide to be moved.
Step 2 − Left click on the slide and drag it
to the position in the sequence where you want to place it. PowerPoint will
indicate the insert position with a line in-between existing slides.
Step 3 − When you get to the right position
release the left click button to insert the slide. Alternately you can also cut
the selected slide and paste it back in the sequence as shown below.
Slide Sorter View
Let us now understand how the Slide Sorter
View works.
Step 1 − Select the slide to be moved.
Step 2 − Left click on the slide and drag it
to the position in the sequence where you want to place it. PowerPoint will
indicate the insert position with a line in-between existing slides.
Step 3 − When you get to the right position
release the left click button to insert the slide. Alternately you can also cut
the selected slide and paste it back in the sequence as shown below.
·
Adding Slide Notes
Powerpoint 2010
Slide notes can be very
useful tools for presentation. These notes are not displayed on the screen in
the Slideshow mode, but the presenter can see them so they can
prepare well to present the slides. Depending on your Print settings, you can
also print the slide notes along with the slides.
This chapter will show
you how to add slide notes to an existing presentation.
Step 1 − To locate the slide notes, set the view
in Normal mode.
Step 2 − The Slide Notes section is indicated by
"Click to add notes".
Step 3 − You can click on the top border and drag
the section to increase its size to make it easier to type.
Step 4 − Type your text in this section as slide
notes.
You can only use
bullets, numbering and alignment functions in the Slide Notes section. All
other functions can be selected, but can be applied only to the selected slide,
not the notes.
Slide notes can be
printed from the print menu under the Backstage view. From the Print Layout
option, select Notes Pages or 3 Slides. Notes
Pages will print a single slide with the slide notes below it. The 3 Slides
will print all three slides with notes on the right side.
·
Managing Sections in Powerpoint 2010
Given the popularity of PowerPoint and its
versatility, there are situations when you are dealing with very large slide
decks or just collaborating with different people to build the slides. In such
cases, it is always helpful to be able to segregate the slides into smaller
groups and work with these groups. PowerPoint 2010 introduces the concept of
sections to achieve this. Here are the main functions you can execute with
sections.
Creating Sections
The steps to create a new section are as
follows. You can execute these steps from the Normal view or the Slide Sorter
view.
Step 1 − In the Normal view
or the Slide Sorter view, right-click at the position where
you want to add the section and select add section.
Step 2 − The new section gets added to the
presentation with all the subsequent slides being included in this section.
Step 3 − By default, the new section is named
"Untitled Section" but you can change the section name.
Right-click on the section and select "Rename Section".
Step 4 − In the Rename Section dialog
box, enter the new section name. This accepts all the characters including
alphabets, numbers, special characters, punctuations, etc.
Step 5 − Click on the "Rename"
button on the dialog to rename the section.
Rearranging Sections
One of the advantages of sections is that you
can not only group slides together, but also rearrange them as one set. Instead
of having to move each slide individually, you can move the entire section.
Just like rearranging slides you can drag and move the sections. Alternately,
you can right-click on the section and move it up or down as shown below.
If there are many slides to work with, you
can collapse them so you view just the sections. This makes rearranging them
less confusing too.
Deleting Sections
PowerPoint 2010 provides three options to
delete sections. The table below explains the function of each option.
|
S.No |
Delete Option & Description |
|
1 |
Remove Section Deletes the selected section and merges
slides with the previous section. |
|
2 |
Remove Section &
Slide Deletes the selected section and all the
slides in the section. |
|
3 |
Remove All Sections Deletes all the sections and merges all the
slides into a presentation without sections. |
Working With Outlines
in Powerpoint 2010
PowerPoint is a great
program that allows you to bring together text, images, shapes and multimedia.
However, sometimes you may just want to review the text without focusing on the
non-text aspects of the slide deck. This is where the Outline view
in PowerPoint is quite useful. The Outline view can be accessed from the tab
adjacent to the Slide tab in the Normal view.
The outline view shows
just the text content from various slides. This view does not show the text
entered in the non-text box like SmartArt, WordArt or any other shapes.
By default, the outline
pane size is the same as the slide tab pane; hence it is small. However, you
can drag the pane out to increase the size to improve readability.
·
Sidebars in Powerpoint 2010
PowerPoint slides have a left-hand side bar
which offers two invaluable views. These views are great to review the slides
and edit them. The side bar is available in the Normal view and by default, it
is set to the Slides tab.
Slides Tab
This tab shows all the slides stacked
vertically in a sequential manner. You can select individual slides from this
tab and also perform some tasks like changing slide layouts, reordering slides,
inserting new slides, deleting slides, etc. Although you cannot edit the slide
contents from this tab, you can select the slide and make edits from the slide
displayed to the right.
Outline Tab
This is the tab right next to the Slides tab
and as the name suggests, this provides the outline for the slide. This section
just displays all the textual content from every slide - this can be very
useful if there is a lot of non-text content in the slide and reviewing just
the written part gets difficult. Unlike in the slides tab, you can edit the
text from this section.
If you need greater viewing space, you can
close the sidebar by click on the X on the top right of this bar.
To recover the sidebar, just click on
the Normal view icon again.
·
Presentation Views in Powerpoint 2010
PowerPoint supports multiple views to allow
users to gain the maximum from the features available in the program. Each view
supports a different set of functions and is designed accordingly.
PowerPoint views can be accessed from two
locations.
·
Views can be accessed quickly from the bottom bar just to the left
of the zoom settings.
·
Views can also be accessed from the Presentation Views section
in the View ribbon
Here is a short description of the various
views and their features.
Normal View
This is the default view in PowerPoint and
this is primarily used to create and edit slides. You can create/ delete/ edit/
rearrange slides, add/ remove/ modify content and manipulate sections from this
view.
Slide Sorter View
This view is primarily used to sort slides
and rearrange them. This view is also ideal to add or remove sections as it
presents the slides in a more compact manner making it easier to rearrange
them.
Reading View
This view is new to PowerPoint 2010 and it
was created mainly to review the slideshow without losing access to rest of the
Windows applications. Typically, when you run the slideshow, the presentation
takes up the entire screen so other applications cannot be accessed from the
taskbar. In the reading view the taskbar is still available while viewing the
slideshow which is convenient. You cannot make any modifications when on this
view.
SlidesShow
This is the traditional slideshow view
available in all the earlier versions of PowerPoint. This view is used to run
the slideshow during presentation.
·
Setting Backgrounds in
Powerpoint 2010
As PowerPoint is a
design-based program, backgrounds are effective ways of improving the
aesthetics and readability of the slides. The Themes in
PowerPoint help select the backgrounds by default, so every time you change the
theme, the default background is set automatically. Theme includes more than
just backgrounds, so you can retain other aspects of the theme while changing
the default background.
Given below are the
steps to apply backgrounds in PowerPoint.
Step 1 − In the Design ribbon,
under the Background group, click the Background
Styles command.
Step 2 − Select one of the background styles that
suits your requirements.
Step 3 − To edit the background for a specific
slide, right-click on the desired background slide and select "Apply to
Selected Slides".
Step 4 − Selected slide(s) now have the new
background.
The graphics in the
slide background can distract you from the actual content, in such cases you
can hide the graphics and retain a plain background till you finish working on
the content. To do this, select the slide and check the "Hide
Background Graphics" checkbox.
·
Slide Orientations in
Powerpoint 2010
In the recent years,
presentations are being used for more than just as a high end replacement for
transparencies and projectors. With its unique features, PowerPoint is becoming
quite versatile in the kind of information it can depict and very flexible in
its usage. The slide orientations are invaluable part of this improved list of
PowerPoint features. Like most other applications PowerPoint supports two orientations: landscape and portrait.
The Landscape layout
is the default PowerPoint layout and it is probably the more commonly used one.
In the landscape layout, the longer edge is horizontal so the slides align
better with the screens and projectors.
The Portrait layout
is where the shorter edge is horizontal. This is sometimes better for print
depending on the kind of content you want to present.
Slide orientations in
PowerPoint can be changed from the Design ribbon using
the Slide Orientation command.
·
Saving Presentation in
Powerpoint 2010
One of the most basic
tasks in PowerPoint is being able to save your work; this is probably the most
important task as well. There are many users who have burnt their fingers for
not saving their work in time and losing hours of hard work. The following are
the basic steps to save a presentation.
Step 1 − Click on the File tab
to launch the Backstage view and select Save.
Step 2 − In the Save As dialog,
type in the file name and click "Save".
Step 3 − The default file format is .pptx.
If you want to save the file with a different name, choose one of the file
types from the "Save as type" dropdown list.
If you are working on an
already saved file, the "Save" option in the Backstage view
will directly save the file in the existing format with the existing name. If
you want to change the format or filename of an existing file, use the Save
As option instead.
·
Review Presentation in
Powerpoint 2010
Reviewing the
presentation can be a very powerful way of eliminating the errors and
perfecting the slides. PowerPoint offers a wide range of reviewing options for
you to use. Some of them are automatic or system driven, while others aid other
users to collaborate and review the slides. All the reviewing tools are grouped
under the Review ribbon.
|
Review Section |
Functions |
|
Proofing |
·
Spellchecking − Identify spelling and grammar based on
selected language preference ·
Research − Reference language related research
tools based on specific reference books and research sites ·
Thesaurus − Provide synonyms for selected text |
|
Language |
·
Translate − Provides translation services for
selected words for multilingual support ·
Language − Sets the default language for the
presentation - this will be used as default language for proofing |
|
Comments |
·
Show
Marking − Show/hide the
user comments in the slide ·
New
Comment − Add new comment
against the selected content ·
Edit
Comment − Edit an
existing comment ·
Delete
Comment − Delete a
selected comment, all comments in the selected slide or all the comments in
the presentation ·
Previous
/ Next Comment − Move to
previous / next comments |
|
Compare |
·
Compare − Compare the current presentation with
another presentation and identify the differences ·
Accept/
Reject − Accept or
reject the differences to be incorporated into the current presentation ·
Previous/
Next − Move to the
previous or the next difference in the comparison. ·
End
Review − End the review
and discard any unapplied changes |
Adding Slide Numbers
in Powerpoint 2010
Just like you have page
numbers for books, it is usually a good idea to add slide numbers to
presentations. There are two ways you can add slide numbers to your
presentation and this chapter will show you both those techniques.
Step 1 − Under the Insert ribbon, Text group
click on Slide Number command.
Step 2 − The Header and Footer dialog
opens up.
Step 3 − Check the Slide number check
box.
Step 4 − The Preview shows the section where the
slide number will be placed.
Instead of clicking on
the Slide Number command, you can also click on the Header
& Footer menu item to launch the same dialog as in Step 2.
·
Adding Header &
Footer in Powerpoint 2010
PowerPoint offers the
ability to add header and footers to the slides. While having footers in
presentations is logical, header may not be quite evident at first. Typically,
the slide title would be the header in the main slide, however when it comes to
printing out handouts a separate header would be quite useful.
Here are the steps to
add header and footer information to slides
Step 1 − In the Insert ribbon,
click on the Header & Footer menu item.
Step 2 − The Header and Footer dialog
has two tabs — the Slide tab and the Notes and
Handouts tab.
Step 3 − You can add details to the slide footer
from the Slide tab.
|
S.No |
Slide Footer Options & Description |
|
1 |
Date and time ·
Add
date and time to the footer ·
Specify
the format of the date and time entered ·
Set
up the footer to update automatically or use a fixed number |
|
2 |
Slide Number Insert Slide number in
the footer |
|
3 |
Footer Add designated text to
the footer - a good example of this is the confidentiality clause or
copyright clause |
|
4 |
Don't show on title
slide Decide on whether the
footer information should be displayed on the title slide or not |
Step 4 − You can add the details to the handouts
from the Notes and Handouts tab.
|
S.No |
Notes and Handouts Options & Description |
|
1 |
Date and time ·
Add
date and time to the footer ·
Specify
the format of the date and time entered ·
Set
up the footer to update automatically or use a fixed number |
|
2 |
Header Add the header
information for every page on the handout |
|
3 |
Page Number Insert page number in
the footer |
|
4 |
Footer Add designated text to
the footer - a good example of this is the confidentiality clause or
copyright clause |
When you check any of
the header and footer checkboxes in either tabs, you can see the location where
the detail is inserted in the preview section.
·
·
Running
Slide Show in Powerpoint 2010
·
Most PowerPoint
presentations are created to be run as a slideshow. Given all the advanced
features available in PowerPoint 2010, it is no surprise that there are many
features related to running the slideshow that have been included in this
program too. Most of these features are really to help you create a good
slideshow without having to go through the entire presentation over and over
again after every minor change. Features related to running the slideshow are
grouped under the Slideshow ribbon.
·
|
Section |
Menu Item |
Description |
|
Start Slideshow |
From Beginning |
Starts slideshow
from beginning |
|
From Current Slide |
Starts slideshow
from the current slide |
|
|
Broadcast Slideshow |
Allows users to
broadcast the slideshows using Microsoft's PowerPoint Broadcast Service |
|
|
Custom Slideshow |
Builds a custom
slideshow by picking the slides you want to run |
|
|
Set Up |
Set Up Slideshow |
Helps set up the
slideshow including browser/ full screen display, show options with or
without narration/ animation, pen and laser color during the slideshow and
the slides to be presented during the show |
|
Hide Slide |
Helps mark/ unmark
the slide as hidden, so it is skipped or shown during the slideshow
respectively |
|
|
Rehearse Timing |
Allows users to
rehearse the timing on each slide and the entire slideshow |
|
|
Record Slideshow |
Records the
slideshow including narration and animation |
|
|
Slideshow Checkboxes |
Helps set or avoid
the use of narrative audio and rehearsed timings during the show. Display
media controls in the slideshow view |
|
|
Monitors |
Resolution |
Defines resolution
in slideshow view |
|
Show Presentation on |
Picks the monitor to
display the presentation one - in case of multiple monitors |
|
|
Use Presenter View |
Run presentation in
Presenter view rather than just slideshow view |
Keyboard Shortcuts in
Powerpoint 2010
Like the other windows
based programs, PowerPoint 2010 also offers a wide range of keyboard shortcuts.
For the current PowerPoint users, there is a major change in the way these
shortcuts are being mapped in the 2010 release compared to some of the older
ones. With a whole new range of features being added to PowerPoint, it is
evident why there are so many changes to the keyboard shortcuts. We will
understand how to read and figure out the shortcuts with ease.
Step 1 − The first step to access the keyboard
shortcuts is to press the Alt key on your keyboard. This will
display the first level of shortcuts indicated by alphabets or numbers as
shown. For example, the shortcut to access the Home ribbon is
'H' and for saving the presentation, the shortcut is '1'.
Step 2 − Once you select the first level of shortcut,
the second level of shortcuts for respective commands are shown. Notice that
some of these shortcuts are disabled or displayed in a lighter shade than
others. This is because the disabled shortcuts cannot be used in the current
state.
For example, all the
font related commands are disabled as no text has been selected. If you execute
the same steps after selecting a portion of text, these shortcuts will be
enabled too.
In some cases, there are
two alphabets associated with a single shortcut; in such cases, you need to key
in both of them immediately after another to get the desired effect.
Get Context Help in
Powerpoint 2010
Despite getting a good
grasp of the program, we may need help on the different aspects from time to
time. To aid in such scenarios, PowerPoint has created the Context Help
feature. With this feature, if you get stuck in any dialog, you can press F1 and
PowerPoint will open the help topic related to that dialog. This is extremely
beneficial as you need not spend time trying to browse through all the help
topics just to get to the one you need.
The context help is
based on the active window and not on the object you have selected. So if you
select an image and press F1, you will get the generic help windows as your
active window is still the main PowerPoint program.
If you select any other
dialog or window, PowerPoint context help will show the related help topic when
you press F1. If you continue to work only with the ribbon options on the
screen, the context help would not work. But if you right-click on the shapes or
objects and open the related editing dialogs, you can press F1 and can learn
more about the related functionalities of those shapes and objects.
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