·
Word -
Home
·
Word - Getting Started
·
Word - Explore Window
·
Word - Backstage View
·
Word - Entering Text
·
Word - Move Around
·
Word - Save Document
·
Word - Opening a Document
·
Word - Closing Document
·
Word - Context Help
Word Tutorial
Microsoft Office Word
2010 allows you to create and edit personal and business documents, such as
letters, reports, invoices, emails and books. By default, documents saved in
Word 2010 are saved with the .docx extension. Microsoft Word can be used for
the following purposes −
·
To create business
documents having various graphics including pictures, charts, and diagrams.
·
To store and reuse
readymade content and formatted elements such as cover pages and sidebars.
·
To create letters and
letterheads for personal and business purpose.
·
To design different
documents such as resumes or invitation cards etc.
·
To create a range of
correspondence from a simple office memo to legal copies and reference
documents.
Audience
This tutorial has been
designed for computer users who are willing to learn Microsoft Word in simple
steps and they do not have much knowledge about computer usage and Microsoft
applications. This tutorial will give you enough understanding on MS Word from
where you can take yourself to higher levels of expertise.
Prerequisites
Before you begin with
this tutorial, we assume you have a basic understanding of Computer peripherals
like mouse, keyboard, monitor, screen, etc. and their basic operations.
Getting Started Word
2010
In this chapter, we will
discuss how to get started with Word 2010. We will understand how to start a
Word 2010 application in simple steps. Assuming you have Microsoft Office 2010
installed in your PC, to start the Word application, follow these steps −
Step 1 − Click the Start button.
Step 2 − Click the All Programs option
from the menu.
Step 3 − Search for Microsoft Office from
the submenu and click it.
Step 4 − Search for Microsoft Word 2010 from
the submenu and click it.
This will launch the Microsoft
Word 2010 application and you will see the following window.
In this chapter, we will understand how to
explore Window in Word 2010. Following is the basic window which you get when
you start the Word application. Let us understand the various important parts
of this window..
File Tab
The File tab replaces the Office button from
Word 2007. You can click it to check the Backstage view. This is
where you come when you need to open or save files, create new documents, print
a document, and do other file-related operations.
Quick Access Toolbar
This you will find just above the File
tab. This is a convenient resting place for the mostfrequently used
commands in Word. You can customize this toolbar based on your comfort.
Ribbon
Ribbon contains commands organized in three
components −
·
Tabs − These appear across the top of the Ribbon and contain
groups of related commands. Home, Insert, Page Layout are examples of ribbon
tabs.
·
Groups − They organize related commands; each group name appears
below the group on the Ribbon. For example, group of commands related to fonts
or group of commands related to alignment, etc.
·
Commands − Commands appear within each group as mentioned above.
Title bar
This lies in the middle and at the top of the
window. Title bar shows the program and document titles.
Rulers
Word has two rulers - a horizontal ruler and
a vertical ruler. The horizontal ruler appears just beneath the Ribbon and is
used to set margins and tab stops. The vertical ruler appears on the left edge
of the Word window and is used to gauge the vertical position of elements on
the page.
Help
The Help Icon can be used to
get word related help anytime you like. This provides nice tutorial on various
subjects related to word.
Zoom Control
Zoom control lets you zoom in for a closer
look at your text. The zoom control consists of a slider that you can slide
left or right to zoom in or out; you can click the + buttons to increase or
decrease the zoom factor.
View Buttons
The group of five buttons located to the left
of the Zoom control, near the bottom of the screen, lets you switch through the
Word's various document views.
·
Print Layout view − This displays pages exactly as they will appear when
printed.
·
Full Screen Reading view − This gives a full screen view of the document.
·
Web Layout view − This shows how a document appears when viewed by a Web
browser, such as Internet Explorer.
·
Outline view − This lets you work with outlines established using Word’s
standard heading styles.
·
Draft view − This formats text as it appears on the printed page with a
few exceptions. For example, headers and footers aren't shown. Most people
prefer this mode.
Document Area
This is the area where you type. The flashing
vertical bar is called the insertion point and it represents the location where
text will appear when you type.
Status Bar
This displays the document information as
well as the insertion point location. From left to right, this bar contains the
total number of pages and words in the document, language, etc.
You can configure the status bar by
right-clicking anywhere on it and by selecting or deselecting options from the
provided list.
Dialog Box Launcher
This appears as very small arrow in the
lower-right corner of many groups on the Ribbon. Clicking this button opens a dialog
box or task pane that provides more options about the group.
In this chapter, we will discuss the Backstage
View in Word 2010. The Backstage view was introduced in Word 2010.
This acts as the central place for managing your documents. The backstage view
helps in creating new documents, saving and opening documents, printing and
sharing documents, and so on.
Getting to the Backstage View is easy: Just
click the File tab, located in the upper-left corner of the Word
Ribbon. If you already do not have any opened document, then you will see a
window listing down all the recently opened documents as follows −
If you already have an opened document, then
it will display a window showing detail about the opened document as shown
below. Backstage view shows three columns when you select most of the available
options in the first column.
The first column of the backstage view will
have following options −
|
S.No |
Option & Description |
|
1 |
Save If an existing document is opened, it will
be saved as is, otherwise it will display a dialogue box asking for the
document name. |
|
2 |
Save As A dialogue box will be displayed asking for
document name and document type, by default it will save in word 2010 format
with extension .docx. |
|
3 |
Open This option is used to open an existing
word document. |
|
4 |
Close This option is used to close an open
document. |
|
5 |
Info This option displays information about the
opened document. |
|
6 |
Recent This option lists down all the recently
opened documents |
|
7 |
New This option is used to open a new document. |
|
8 |
Print This option is used to print an open
document. |
|
9 |
Save & Send This option will save an open document and
will display options to send the document using email, etc. |
|
10 |
Help This option is used to get the required
help about Word 2010. |
|
11 |
Options This option is used to set various option
related to Word 2010. |
|
12 |
Exit Use this option to close the document and
exit. |
Document Information
When you click the Info option
available in the first column, it displays the following information in the
second column of the backstage view −
·
Compatibility Mode − If the document is not a native Word 2007/2010 document,
a Convert button appears here, enabling you to easily update
its format. Otherwise, this category does not appear.
·
Permissions − You can use this option to protect your word document. You
can set a password so that nobody can open your document, or you can lock the
document so that nobody can edit your document.
·
Prepare for Sharing − This section highlights important information you should
know about your document before you send it to others, such as a record of the
edits you made as you developed the document.
·
Versions − If the document has been saved several times, you may be
able to access the previous versions of it from this section.
Document Properties
When you click the Info option
available in the first column, it displays various properties in the third
column of the backstage view. These properties include the document size, the
number of pages in the document, the total number of words in the document, the
name of the author etc.
You can also edit various properties by
clicking on the property value and if the property is editable, then it will
display a text box where you can add your text like title, tags, comments,
Author.
Exit Backstage View
It is simple to exit from the Backstage View.
Either click on the File tab or press the Esc button on the
keyboard to go back to the working mode of Word.
Entering Text -
Microsoft Word 2010
In this chapter, let us
discuss how to enter text with Microsoft Word 2010. Let us see how easy it is
to enter text in a Word document. We assume you know that when you start Word,
it displays a new document by default as shown below −
Document area is the
area where you type your text. The flashing vertical bar is called the
insertion point and it represents the location where the text will appear when
you type. keep the cursor at the text insertion point and start typing the
text. We typed only two words "Hello Word" as shown below. The text
appears to the left of the insertion point as you type −
The following are the
two important points that will help you while typing −
·
You do not need to press
Enter to start a new line. As the insertion point reaches the end of the line,
Word automatically starts a new one. You will need to press Enter, to add a new
paragraph.
·
When you want to add
more than one space between words, use the Tab key instead of the spacebar.
This way you can properly align text by using the proportional fonts.
Move Around in Word 2010
In this chapter, we will discuss how to move
around in Word 2010. Word provides a number of ways to move around a document
using the mouse and the keyboard.
To begin with, let us create some sample
text. To create a sample text, there is a short cut available. Open a new
document and type =rand() and press Enter. Word will create the
following content for you −
Moving with Mouse
You can easily move the insertion point by
clicking in your text anywhere on the screen. There may be instances when a
document is big and you cannot see a place where you want to move. Here, you
will have to use the scroll bars, as shown in the following screenshot −
You can scroll through your document by
rolling your mouse wheel, which is equivalent to clicking the up-arrow or
down-arrow buttons in the scroll bar.
Moving with Scroll Bars
As shown in the above screenshot, there are
two scroll bars: one for moving vertically within the document, and one for
moving horizontally. Using the vertical scroll bar, you may −
·
Move upward by one line by clicking the upward-pointing scroll
arrow.
·
Move downward by one line by clicking the downward-pointing scroll
arrow.
·
Move one next page, using the next page button (footnote).
·
Move one previous page, using the previous page button (footnote).
·
Use the Browse Object button to move through the
document, going from one chosen object to the next.
Moving with Keyboard
The following keyboard commands, used for
moving around your document, also move the insertion point −
|
Keystroke |
Where the Insertion Point Moves |
|
|
Forward one character |
|
|
Back one character |
|
|
Up one line |
|
|
Down one line |
|
PageUp |
To the previous screen |
|
PageDown |
To the next screen |
|
Home |
To the beginning of the current line |
|
End |
To the end of the current line |
You can move word by word or paragraph by
paragraph. You would have to hold down the Ctrl key while pressing an arrow
key, which moves the insertion point as described here −
|
Key Combination |
Where the Insertion Point Moves |
|
Ctrl + |
To the next word |
|
Ctrl + |
To the previous word |
|
Ctrl + |
To the start of the previous paragraph |
|
Ctrl + |
To the start of the next paragraph |
|
Ctrl + PageUp |
To the previous browse object |
|
Ctrl + PageDown |
To the next browse object |
|
Ctrl + Home |
To the beginning of the document |
|
Ctrl + End |
To the end of the document |
|
Shift + F5 |
To the last place you changed in your document. |
Moving with Go To Command
Press the F5 key to use
the Go To command. This will display a dialogue box where you
will have various options to reach to a particular page.
Normally, we use the page number, the line
number or the section number to go directly to a particular page and finally
press the Go To button.
Save Document in Word 2010
In this chapter, we will discuss how to save
a document in Word 2010.
Saving New Document
Once you are done with typing in your new
Word document, it is time to save your document to avoid losing work you have
done on a Word document. Following are the steps to save an edited Word
document −
Step 1 − Click the File tab and
select the Save As option.
Step 2 − Select a folder where you will like
to save the document, Enter the file name which you want to give to your
document and Select the Save As option, by default it is
the .docx format.
Step 3 − Finally, click on the Save button
and your document will be saved with the entered name in the selected folder.
Saving New Changes
There may be an instance when you open an
existing document and edit it partially or completely, or an instance where you
may like to save the changes in between editing of the document. If you want to
save this document with the same name, then you can use either of the following
simple options −
·
Just press the Ctrl + S keys to save the changes.
·
Optionally you can click on the floppy icon available at the top
left corner and just above the File tab. This option will also help
you save the changes.
·
You can also use the third method to save the changes, which is
the Save option available just above the Save As option
as shown in the above screenshot.
If your document is new and it was never
saved so far, then with either of the three options, Word will display a
dialogue box to let you select a folder, and enter the document name as
explained in case of saving new document.
Opening a Document in Word 2010
In this chapter, we will discuss how to open
a document in Word 2010.
Opening New Document
A new, blank document always opens when you
start Microsoft Word. Suppose you want to start another new document while you
are working on another document, or you closed an already opened document and
want to start a new document. Here are the steps to open a new document −
Step 1 − Click the File tab and
select the New option.
Step 2 − When you select the New option
from the first column, it will display a list of templates in the second
column. Double-click on the Blank document; this is the first
option in the template list. We will discuss the other templates available in
the list in the following chapters.
You should have your blank document as shown
below. The document is now ready for you to start typing your text.
You can use a shortcut to open a blank
document anytime. Try using the Ctrl + N keys and you will see
a new blank document similar to the one in the above screenshot.
Opening Existing Document
There may be a situation when you open an
existing document and edit it partially or completely. Follow the steps given
below to open an existing document −
Step 1 − Click the File tab and
select the Open option.
Step 2 − This will display the following
file Open dialog box. This lets you navigate through different
folders and files, and also lets you select a file which you want to open.
Step 3 − Finally, locate and select a file
which you want to open and click the small triangle available on the Open button
to open the file. You will have different options to open the file, but simply
use the Open option.
This will open your selected file. You can
use the Open Read-Only option if you are willing just to read
the file and you have no intention to modify, i.e., edit the file. Other
options can be used for advanced usage.
Closing a Document in
Word 2010
In this chapter, we will
understand how to close a document in Word 2010. When you finish working with a
document, you will proceed to close the document. Closing a document removes it
from your computer screen and if you had other documents open, Word displays
the last document you used otherwise, you see a blank Word window. Here are
simple steps to close an opened document −
Step 1 − Click the File tab and
select the Close option.
Step 2 − When you select the Close option
and if the document is not saved before closing, it will display the following
Warning box asking whether the document should be saved or not.
Step 3 − To save the changes, click Save,
otherwise click Don't Save. To go back to the document, click Cancel.
This will close the document and if you have other documents open, Word
displays the last document you used, otherwise, you see a blank Word window as
shown below −
Context Help in Word 2010
In this chapter, we will discuss Context Help
in Word 2010. Microsoft Office provides more than one method for calling
up Help when you need it. We will discuss a few important
methods in this chapter −
Context Sensitive Help
This is the easiest way of getting help about
any of the options available at word screen. You just need to bring your mouse
pointer over an option and wait for 2 seconds, MS Word will pop-up a small
balloon help giving you detail about the operation. If word has additional help
for that option, then it gives the option Press F1 for more help as
shown below when you bring your mouse pointer over the color fill option.
You can press the F1 key to get further help on this option.
Using F1 Key
You can press the F1 key when you are in the
middle of doing something and Office will display the various categories of
help as shown below. You can either search a keyword using the Search option or
you can browse the listed categories to go through a topic in detail −
Using Help Icon
You can also have similar help window as
shown above, by clicking the Help icon located just above the right edge of the
ribbon as shown below −
Using Help Option
You can communicate with Microsoft using
the Help option available under the File tab.
As shown above, you can use Microsoft
Office Help to launch the Help window, or Getting Started link
to go to Microsoft’s official website, otherwise use the Contact us option
to contact Microsoft via email or phone.
